SOMSA Speaker Travel Information

SOMA will cover two lab faculty and designated track and main stage speakers. For those lab faculty and designated speakers that cannot arrange for their command or employer to fund their travel to the assembly please see travel support information below.  

  • 2 nights in the conference hotel
  • airfare or mileage up to $600.00 domestic/$1800 international
  • baggage fees up to $50.00 each way
  • $150.00 towards ground transportation/parking costs. Rental cars are not eligible for reimbursement.

Speakers must make their flight reservations 30 days in advance. All receive complimentary Scientific Assembly registration. If you wish to attend labs there will be the regular online fee. 

 Flight Information 
SOMA will cover flight expenses up to $600 domestic/$1800 International plus standard baggage fees. You are required to make your airline reservation.   SOMA has a preferred travel agency,  Segale Travel Service (800-841-2276).  Segale will direct bill SOMA for the airline ticket in order to avoid  out-of-pocket expenses for you. Confirmation will be sent directly to you from Segale once the reservation has been processed.

If you have not booked travel online through Segale before, it is necessary to set a personal profile prior to booking travel. Instructions are listed below. Please note you will only need to create or update your online profile once.  

Existing users:
1. Follow this link:    
2. Enter the below information:

Company:           SOMA
Member ID:        Existing User: Member ID is the same email address used previously or
New User:           Please enter NewUser (one word)
Password:           Blank Password

3. Click Submit – at this time the system will prompt you to create a new password. After creating a new password and verifying your information you can proceed to book your airfare.

SOMA’s designated travel agent contact information for troubleshooting:
Nancy Tuitama 209 952-6616, ext. 528   [email protected]
Office hours: 7:00AM – 2:00 PM PDT Mon – Fri

You may, if preferred, book your own airline reservations and then submit for reimbursement up to $600 domestic/$1800 international.  

Hotel Information
SOMA will cover two nights in the hotel for two lab faculty or designated speakers (domestic – 2 nights and ineternational – 4 nights). If you share a room SOMA will cover four nights. You can find the conference hotels here. If you choose to book outside the conference hotel we will only reimburse up to the amount of  our hotel conference rates of $225. If you book at the Marriott or Sheraton please add your confirmation # to this link and we can have your room direct billed to our master otherwise everything will be reimbursed after the assembly.  Per diem rates can only be found at the Holiday Inn.

No meal allowance/per diem is provided.

Receipts are required for all  reimbursements.  SOMA will not reimburse for early bird fees, seat upgrades, seating preference charges, or penalties for changes to itineraries.  You will be responsible for any balance of airfare exceeding $600/$1800.  All exceptions must be approved in advance before airline tickets are purchased.

If you require reimbursement you will need to provide the following documents with all of your receipts:

Please upload all of your forms and receipts for reimbursement here with the following naming convention, First Name_Last Name as one PDF document. All reimbursements will be processed after the Scientific Assembly.

Registration Information
Lab faculty and designated speakers receive complimentary registration to the 2023 Scientific Assembly. If you wish to attend a lab session you will need to pay the appropriate registration fees. 

Even if you do not plan on attending the Scientific Assembly please register so we can have a badge onsite for you.

Please use the following discount code during the checkout process SPKR23SOMSA. Register here.